What is Certified Payroll Reporting? How to Do It Right

It’s best not to give a contracting agency a reason to go digging through copies of your pay stubs, daily logs, or other records to verify information. Prevailing wage requirements may not apply to apprentices or trainees. They should be enrolled in an apprenticeship program registered with the Department of Labor. A state apprenticeship agency that https://www.bookstime.com/ the Department of Labor recognizes also counts. Additionally, salaried employees who serve in executive, administrative, or professional positions may also be exempt from certified payroll. Learn how to address payroll challenges in construction with practical tips on avoiding misclassification, resolving wage disputes, and ensuring compliance….

Column 1 – Name and Individual Identifying Number of Worker:

If you use your own report, you must include all the following information for each employee or contractor. With that said, let’s take a closer look at each part of certified payroll reporting. Please note that forms may differ for state projects that receive federal funding.

Understanding Prevailing Wages

• It’s your responsibility to understand and follow all laws governing your project.
• Verify these titles and cross-reference them with an official list of sub-classifications, either from a federal list or one that’s provided by the state.
• The top of this section also includes a section to specify the days of the week and specific dates when work was performed.
• In the header of the column, you’ll see that there is a box split into two.
• A trust is a relationship where a trustor allows a trustee to hold title to property or assets for the benefit of a third party, or beneficiary.
• The top section requires basic company information, including whether your company is a primary contractor or subcontractor and your primary business address.

Before you start, its best to understand what exactly a certified payroll report is and what is at stake when you fill one out. A certified payroll report (CPR) is a report that every contractor working on a publicly funded project is required to produce on a weekly basis (per DBRA regulations). As you might have guessed, each CPR contains important payroll information for an employer’s workers – or, at least, for those that perform physical work on the project site. A CPR can often be referred to synonymously with the WH-347 report, which is the form that the US Department of Labor (USDOL) provides as a template.

• Usually, these are submitted to the agency holding the contract and the Department of Labor (DOL) and include the signature of someone authorized by the company submitting the report.
• Within classifications, there are generally various sub-classifications as well.
• Your best bet is to use a single system that allows your data to flow directly into your payroll and reporting software.
• The prevailing wage is the average or majority hourly rate a contractor pays.
• Under the Davis-Bacon Act, construction contractors must provide these benefits to employees working on federally funded projects.

Who is responsible for maintaining and submitting certified payroll reports?

Well, a compliance officer reviewing your CPRs might find it curious that they haven’t received one for the second week. Or, worse yet, they may be wondering if you were deliberately trying to hide something. And by “it”, we mean a certified payroll report – given that it is perhaps the most fundamental component of complying with Davis-Bacon and its Related Acts (DBRA).

However, you must make sure that all required information regarding you and your employees or contractors is included. You must also complete and attach your Statement of Compliance to your QuickBooks payroll statement. Taking this a step a further, the ideal software should include an HR compliance tool with robust reporting features. Even if it doesn’t provide every report in the government-required format, it should give you tools to help produce the exact data you need to successfully complete any requirement you face. With the right tech, certified payroll reporting doesn’t have to be an unwieldy weekly burden. Like any process related to payroll, certified payroll reporting opens up an avenue for errors and, by extension, noncompliance.

These materials are being issued with the understanding that LCPtracker is not engaged in rendering legal or other professional services and is providing these for informational purposes only. If legal, accounting, how to report salaried employees on certified payroll or tax expert assistance is required, the services of a competent legal, accounting or tax professional should be sought. You can create reports and send them to the right recipients from the reporting platform.

Federal Laws vs State Laws on Prevailing Wage